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Frequently Asked Questions – Course Reserves

How can I place items on reserve?

Submit your requests 1 week prior to making assignments related to the reserve material. Instructors can choose either a 3-hour or a 1-day loan period.
How to submit your reserve request:

  1. Physical Materials Course Reserve Processing Form
  2. Electronic Materials Course Reserve Processing Form
  3. Paper form available at the Circulation desk. 

We process requests as quickly as possible. You will receive an email notification when your items are on reserve.

What can I put on reserve?

Allowed items: Books, journals, CDs, videos, DVDs, book chapters, journal articles, ebooks, and streaming resources owned either by the Kathryn A. Martin Library or by you.

The following types of items cannot be placed on reserve:

  • Recordings from a subscription service (HBO, Showtime, etc.)
  • Rented videos or DVDs
  • Materials received through Interlibrary Loan or Get It
  • Materials owned by another library
  • Photocopies

How many copies are needed?

Generally 1 copy per 15 to 20 students is sufficient. This will vary with the amount of time the students have to complete the assigned reading or viewing.

How soon will my request be processed?

Requests are processed in the order they are received. Materials are often available the day we receive them. Please be aware that personal copies require anywhere from 1 to 4 days to process before they become available for student checkout. Reserve processing at the beginning of semester may take longer due to the amount of material to be processed. Please request rush service if the materials are needed immediately, and we will try to accommodate your need.

How can I view a list of materials I have on reserve for my courses?

Faculty and instructors can view reserve lists for their courses via the Library Course Page link on your course's Canvas site.

Where can students check out reserve materials?

Materials that have been placed on reserve can be checked out at the Circulation desk on the first floor of the Kathryn A. Martin Library. Course reserve items are loaned on a first-come, first-served basis. Only one reserve item may be checked out at a time.

How are overdue reserve items treated?

Overdue reserve items will incur fines of $1 per hour around the clock up to a maximum of $15 per item. To avoid late charges, students must return reserve materials promptly.