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Donating Materials to the Kathryn A. Martin Library


The Kathryn A. Martin Library accepts donations of books and other library ­related materials as a way of enhancing its resources. Materials given to the library will be evaluated by the same selection criteria as purchased materials, especially those concerned with relevance to curriculum, currency, quality of content, and strength of existing collections. Other factors taken into account are:

  • Space limitations
  • Cost of processing
  • Condition of the materials

The library reserves the right to decline a donation. If accepted, upon receipt donations become the property of the library. The library holds the right to determine retention, location, circulation, and disposition of the gift. Those items not added to the library collection may be offered to another library, donated to a worthy cause, discarded, or sold.

The Kathryn A. Martin Library adheres to all federal and state regulations governing donations and is prohibited by conflict of interest from providing estimates of monetary value for any donation. The appraisal of a gift's value for tax or other purposes is the responsibility of the donor and should be done before the donation is made. Donations of library materials will be acknowledged with a letter which indicates the number of items donated. It does not provide an itemized list.

Approved by the Library Management Team
Date of approval: November 28, 2005

Endorsed by EPC Subcommittee on Information Technology and the Library
Date of endorsement:October 24, 2005


Amended: November 2015
Deleted links to Regents and University of Minnesota Libraries policies as these policies were no longer in effect.


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